1. Minor Academic Matters:
   1. Change of Delegation:
      1. Effective from January 23, 2024, I will change my delegation of all endorsements for Minor Academic Matters to Annissa Chan, who will assist me in managing the work of Course Heads (as Acting Course Heads).
   2. Procedures:
      Overall: Students 🡪 Class Heads 🡪  SAA (Shirley) 🡪 Annissa’s endorsement 🡪 SAA 🡪 Class Heads
      1. Annissa will handle the endorsements initially, and I will provide my endorsement afterwards.
      2. Please note the followings:
         • Annissa should provide me and Prof. Wan with a monthly summary of all approved cases. The first summary should be submitted in the first week of February. Alison Gao should pass all previously approved cases to Annissa so that she can prepare for this monthly summary.
         • All applications from students should be submitted by Class Heads (currently Alison Gao) to SAA (Shirley) for Annissa’s endorsement (for some cases also needs my endorsements as judged by Annissa). Annissa should pass endorsed applications to Shirley (who updates student records) and SAA to Alison Gao (who informs students).
2. Roles of Florence, May, Shirley:
   1. Florence and May:
      1. from now to mid/ end of this Feb:
         • Florence will serve as a part-time employee to assist with AAA’s work and provide support to Annissa for Course Heads.
         • Florence will also be taking care of TEAMUP Calendar.
      2. By the mid of Feb:
         • May will join us as a new PCII* (see diagram at the email appendix) to support Acting Course Heads (Annissa) and Class Heads (Alison Gao). At that time, Florence will then focus all her works to support AAA (playing part of the role of PCII** (see diagram of the appendix)).
   2. Shirley:
      • The role of Shirley (as a temp for the role of PCII for SAA) is still supporting SAA and reporting to me (as acting EOI for Student Affairs).
      • When the new EOI reports duty, the PCII for SAA will report to her. Please note that this new PCII will also support new EOII at SDE. We expect a significant increase in student engagement and development when the new EOI will report on duty. 
3. A temporary staff member, Elizabeth, will assume her duties starting tomorrow. Her key roles will be as follows:
   1. Role of Elizabeth (a temp for 2 months):
      1. 30% – 40%: Supporting Alison Gao in checking classroom facilities for both full-time and part-time classes.
      2. 60% -70%: Reporting to Annissa (at this aspect, Annissa is playing the role as Assistant to SLD – AD) and providing support for team office administration, as well as performing secretarial tasks assigned by Annissa. Annissa should assign her some office administration works (including her all SLD staff for finance reimbursement matters; and office filling relocation issues).
   2. Others:
      1. Thus, Elizabeth is mainly reporting to Annissa. But, Annissa as to assure her to provide supports for Classroom Facilities Checking to Alison Gao.
      2. Please note that Elizabeth will report duty on every Sunday (mainly for helping Alison Gao).
      3. The future arrangement will be designed by new EOI.

Appendix for reminding – Structure of SLD: